Along with communication and computer skills, organizational skills is one of the most important transferable job skills a worker can possess. Companies need workers who can stay organized and focus on the projects at hand. However, company managers must also organize the work of their employees. Organizational skills in the workplace can include general organizing, planning, time management, scheduling, coordinating resources and meeting deadlines.
General Organizing Skills
Employees in the workplace must have general organizational skills, which allow them to determine the supplies they need, how to arrange their files and whom to contact for specific information. Managers who work with employees will often organize the work of employees to keep them busy, especially those that require a lot of direction, like file clerks or contract workers.
Planning is a needed workplace skill, and it is particularly important as person advances into more supervisory or managerial roles. Most work is centered around certain projects that must be completed within a specific time period. Projects are usually divided into many different tasks, and workers must plan their tasks ahead of time to bring the project to fruition. A person can also plan ahead in case certain problems come up that could potentially delay the project.
Scheduling involves allocating a time period for specific tasks or workload, and then assigning tasks to certain employees. For example, small restaurant and retail businesses must be able to schedule the appropriate amount of workers on different days depending on busy times. Managers must also schedule dates for specific project tasks to be completed. Many small company managers use organizers to stay on track with their assignments.
Coordinating resources is another important organizational skill in the workplace. Managers must know how to coordinate both internal and external resources. For example, a marketing manager often hires a marketing research agency to conduct surveys, tabulate the results and deliver the data tables. Subsequently, the marketing manager analyzes the data, writes the report and prints or emails it to upper management to complete the project. Managers must also know how to use internal resources. For example, a manager that has an invoice about an overdue bill from a vendor will need to see accounts payable to resolve the issue.
Meeting Deadlines and Time Management
One of the most important organizational skills is the ability to meet deadlines and use time wisely. It usually takes a little experience before a manager can properly assign tasks, allocate resources and complete a project on time. Meeting deadlines requires time management skills, which is an important organizational skill itself. Managers that meet deadlines consistently have the ability to prioritize tasks, delegate and be productive.